Current Students

Event Management Toolkit: Managing Alcohol at Events

Further information

UWA Local Drug Action Group


POLICY

The Health Promotion Unit has plenty of information to help you in all aspects of event management.

  1. Event Management Toolkit: Managing alcohol at events
  2. Part A: Alcohol in a university setting
  3. Part B: Managing alcohol at events
  4. Part C: Training program for Event Managers and Event Staff
  5. Part D: The University of Western Australia - Guidelines, Risk and Event Management forms
  6. Part E: The University of Western Australia - Policies on alcohol, other drugs and events
  7. Part F: Alcohol fact sheets
  8. Part G: Sources of further information and advice
  9. Acknowledgements

Event Management Toolkit: managing alcohol at events

The purpose of the Managing Alcohol at Events: A toolkit for Students, Staff and External Users is to assist Event Managers in developing a safe drinking environment (at an event) and to do everything possible to meet their duty of care to guests.

The University of Western Australia acknowledges the importance of safe and successful events being held at:

  • premises on the Crawley campus;
  • premises on other University of Western Australia sites (including the residential colleges); and
  • external venues that do not belong to The University of Western Australia (when organised by staff and students)

This toolkit provides anyone who plans to deliver an event at one of the aforementioned venues with important background information about event management, risk identification and management, the importance of managing the sale, service and consumption of alcohol, University policies and statewide legislation that must be adhered to, and the process for planning and managing an event.

Foreword

Foreword [PDF, 61.9 KB]
Updated 14 May 2014


About this toolkit

 

 

How to use this toolkit and important definitions

 

 

 

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Part A: Alcohol in a university setting

Through the examination of alcohol consumption data and the exploration of a variety of alcohol management issues evident in university and community-based settings, Part A of this toolkit provides a rationale for why harm minimisation in relation to alcohol (particularly through appropriate, university-wide event management policies and procedures) continues to be a priority for The University of Western Australia.

Part A [PDF, 778.0 KB]
Updated 14 May 2014


Part A [RTF, 353.4 KB]
Updated 14 May 2014


 

 

 

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Part B: Managing alcohol at events

The University of Western Australia has a duty of care for the safety and health of students, staff and visitors who attend events:

  • on University premises (both on and off the Crawley campus); and
  • at external venues, for a University-related purpose

Part B explores the nature of events, highlights the reasons why alcohol sale, service and consumption needs to be managed and provides an overview of key issues to consider when managing alcohol at events. Event Managers will also have access to the process and documentation for managing events on and off-campus.


Part B [PDF, 822.1 KB]
Updated 14 May 2014


Part B [RTF, 386.4 KB]
Updated 14 May 2014


 

 

 

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Part C: Training program for event managers and event staff

This part of the toolkit provides an overview of the training program for Event Managers and staff involved in an event on a University of Western Australia unlicensed premise (on or off the Crawley campus) or at an external venue. The completion of this training is strongly recommended for all Event Managers. In the case of large, major events, completion of this training program may be a requirement for Event Managers wishing to conduct an event on University premises.

Please contact the Manager of Parking and Security to ascertain what level of training needs to be undertaken for your event.

Part C [PDF, 574.4 KB]
Updated 14 May 2014


Part C [RTF, 170.4 KB]
Updated 14 May 2014


 

 

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Part D: The University of Western Australia – Guidelines, Risk and Event Management forms

Part D contains the guidelines and templates for Risk Assessment and Event Management forms. These forms should be completed in accordance with the UWA and Student Guild guidelines.

Section 1 - Guidelines

Below are the guidelines for completing a Event Risk Assessment Plan and an Event Management Plan in line with UWA and Student Guild policies and procedures.

 

 

Section 2 - Templates

Below are templates for completion of Event Management and Risk Assessment Plans in line with UWA and Student Guild event management policies.

 

 

Note: if council approval is also required for your event, contact the appropriate authorities at The City of Subiaco, Nedlands or Perth.

 

 

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Part E: The University of Western Australia – policies on alcohol, other drugs and events

The University of Western Australia has developed policies in relation to alcohol and other drugs, tobacco smoking and events, which have been included in Part E. It is recommended that Event Managers read these policies when beginning to plan an event that will be help on premise belonging to the University or at an external venue.

Web links to other relevant policies that Event Managers should take the time to review have been included in Part B of this toolkit.

Of particular importance are The University of Western Australia’s Regulations for Student Conduct and Discipline (Statute No.17: Student Discipline). These guidelines have already been addressed in Part B of this toolkit (section 8.0).

All student Event Managers must review this Statute.

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Part F: Alcohol fact sheets

This part of the toolkit contains three fact sheets about alcohol. The aim of these fact sheets is to provide Event Managers with important background information about alcohol, which can be considered when planning and managing events at which alcohol will be sold or served.


Facts on alcohol [PDF, 212.9 KB]
Updated 14 May 2014


Facts on alcohol [RTF, 483.0 KB]
Updated 14 May 2014


Standard drink [PDF, 143.8 KB]
Updated 14 May 2014


Standard drink [RTF, 119.7 KB]
Updated 14 May 2014


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Part G: Sources of further information and advice

 

 

 


Acknowledgements

The Tertiary Alcohol Project – Phase 3 was supported by funding from the Australian Government under the National Binge Drinking Strategy.

 

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