Current Students

Academic documents

Definitions

ACADEMIC RECORD

An official record of your studies at The University of Western Australia that includes all your units and grades.

STATEMENT OF QUALIFICATIONS

An official document to prove that you have completed all the requirements for your course. This document can support your application for Australian Permanent Residency. No units or results are included.

LETTER OF ENROLMENT

An official letter to confirm your current enrolment, or to detail your full enrolment history as you require. This letter does not include units or grades.

AUSTRALIAN HIGHER EDUCATION GRADUATION STATEMENT (AHEGS)

An official document that includes all the information you find on an Academic Record. It provides additional information about your course, The University of Western Australia and the Australian Higher Education system.

Sample documents

As a current or previous student, you can order a range of official documents that can provide details or verification your study at UWA.

The most common document ordered is a Statement of Academic Record that lists all courses and units attempted at UWA. Other options include a Letter of Enrolment, Advice of Results and other selected documents. If you are unsure which document you might need, you can submit a query through askUWA and a Student Administration staff member will be able to give you some advice.

Official documents cannot be sent electronically to an email address, only hard copies are provided. We are unable to provide academic documents to students who currently have an academic or administrative encumbrance on their record.

Current students and recent graduates can order online with a student number and Pheme password. You must select your documents (original, photocopy or express) and delivery or collection method when ordering.

Order and pay online with a credit card or debit card using studentConnect now

Students who have graduated or studied at UWA previously, who cannot log in with a Pheme password, can order and pay for documents online. For privacy protection, you must first obtain a photographic identity verification code (valid for a single order within two weeks). Alternatively, order in person at Student Administration.

Your identification


When you studied at UWA

When you studied at UWA

Attach a driver's licence or photo page from your passport as a JPEG, JPG or PDF file (5 MB or smaller)

If your name has changed since you studied at UWA, you must upload a copy of proof as a JPEG, JPG or PDF file (5 MB or smaller)

Your study at UWA


If known. Use the digit '1' instead of the letter 'X'.

Your contact details


The outcome of your request will be emailed to this address

Documents can only be ordered by a current or past student. If necessary, documents may be collected in person by a nominated proxy (see below). If you are a third party and need to verify an award for a previous UWA student, please use our award verification service online. For other enquiries, askUWA online.

Award verification service online

Price list

Document First Copy Additional Copies
(Same Order)
Statement of Academic Record Original $10.00
Statement of Academic Record Photocopy $0.50
Statement of Qualification Original $15.00
Statement of Qualification Photocopy $0.50
Letter of Enrolment Original $10.00
Letter of Enrolment Photocopy $0.50
Australian Higher Education Graduation Statement (AHEGS) $25.00
Advice of Results $10.00
Volunteering Activity Statement $10.00
Documents for Express 1 Hour Service
Statement of Academic Record $25.00
Statement of Qualification $25.00
Letter of Enrolment $25.00
Australian Higher Education Graduation Statement (AHEGS) $40.00
Delivery Price (Per Destination)
Collect from Student Administration No charge
Postage within Australia No charge
Courier Delivery within Australia $10.00
Overseas Air Mail $5.00
Courier Delivery Overseas $15.00
Fax within Australia $1.00
Fax Overseas $3.00

Getting your document

  • Order a Standard Service, and your document will be ready by 3.00pm in two University working days.
  • Order an Express Service, and your document will be ready for collection in one hour. During peak times (December/January and July/August), and for Letters of Enrolment, the express service is three hours.
  • If your enrolment was prior to 1968, your documents will take 5 working days.

Postal delivery

Remember to allow time for postage if you choose this method of delivery. It is best to allow about 5 working days for letters sent within Australia and up to 10 working days if you need your document delivered overseas.

Collecting your document in person

You will need to show your UWA student card or other photo ID when you collect your order.

Collection via proxy

If you need someone else to collect your order for you, make sure they bring:

  • A letter that includes your student number, some information about who the person is and what documents they will be collecting. Put your signature and the date on the bottom of the letter.
  • Their own photographic ID, like a Driver's Licence or Passport.